Texas events begin-at and return-to our office in Hurst. Attendees and staff ride the Fellowship of the Sword bus to Cedar Gate in Oklahoma. Meeting the other attendees at the venue, leaving the venue early, and taking a personal vehicle instead of traveling with the rest of the group by bus, is not feasible due to how the event is structured.
Please do not purchase airfare until Prep has begun for your event.
The Cedar Gate – Co Rd N2740 Kingfisher, OK 73750
The Fellowship of the Sword departure area is located at 700 W. Bedford-Euless Road, Suite F, Hurst, TX 76053.
Dallas/Ft Worth Airport (DFW) is closet to our office, and shuttle service is available to bring you from the airport to our office on the Day of Departure and the Day of Return. Please do NOT fly into/out of Dallas Love Field (DAL), if possible, as it is 40-45 minutes away without traffic, and shuttle service is not offered to/from that airport. If flying into DAL is unavoidable, please plan for a taxi or Uber accordingly.
The Airport Valet (VALETA) offers a special shuttle service from DFW airport to the Fellowship of the Sword offices on the days of departure and return for a fee of $20 round trip, non-refundable. This service is the only means we have of getting you to and from the FTS office and DFW Airport. If you do not register and pay for this shuttle service online, you will need to pay at the registration table.
In order to arrive at registration on time, please make sure you choose a flight that arrives at DFW Airport no later than 11:30 am CST on your day of departure so you have time to get your luggage, grab a bite to eat, and get to the VALETA shuttle. Upon arrival at DFW, collect your luggage. There are two easy-to-locate, green pick-up/drop-off areas located outside the bag claim areas of each terminal. Follow the Terminal Link signs to reach the nearest pick-up/drop-off area:
Terminal A: Between A15 and A16 and between A25 and A26
Terminal B: Between B12 and B13 and at B23
Terminal C: Between C12 and C15 and between C24 and C27
Terminal D: At D17 and at D24
Terminal E: Between E9 and E13 and between E18 and E21
You can register for shuttle service at the same time you register for the event for an additional $20 charge. VALETA shuttles will arrive outside Gate D22 UpstairsDeparture Level at approximately 12:15 pm. Shuttle service is not offered at other terminal locations.
VALETA will only pick up outside the secure area, between the Terminal and the Parking Garage, in front of the Grand Hyatt, near the entrance for Gate D22 (please see highlighted area on image above). If weather permits, please do not wait inside by the ticket counter, but rather outside on the sidewalk in the areas marked for passenger pick-up/drop-off.
If you do not have checked baggage, you can take the “SkyLink” tram service from inside your arrival terminal to the inside of Terminal D while still inside the secure area.
If you DO have checked bags that you need to pick up from baggage claim, you’ll need to take the DFW Airport Shuttle from your terminal to Terminal D, since you will be outside the secure area to pick up your luggage.
Don’t panic. Stay upstairs, outside of security, near the entrance to Terminal D Gate 22 (see map above). If your flight arrived late, or you have ANY concerns on pickup, please also call our office at 817-595-9387 so we can help coordinate your pickup and arrival here. VALETA has the phone number you provided at registration so they can call you if they don’t see you upstairs at D22 @ 12:15pm. You may be a little early, VALETA may be a minute late, but we will not start anything without you. VALETA will also call Fellowship of the Sword to let us know they are having trouble locating you, so we can help coordinate pickup. In an emergency, you can contact VALETA directly by calling 972-313-2500.
It only takes about 15 minutes (depending on traffic) to get from the terminal to our office. The shuttle service will not stop on the way.
VALETA office # 972-313-2500. This is in case of an emergency. The Fellowship of the Sword office personnel will make your reservations for you as soon as you contact us with your travel information.
Almost all hotels around the airport have their own shuttle service to pick you up from the airport and return you to the airport. In the past, many Questers have had the hotel pick them up on Saturday night, then take them to D22 at the airport Sunday morning, at which point VALETA picks them up from D22 to come to our office. If you are staying close to our office, your hotel may be willing to bring you straight here on Sunday morning. Please check with your hotel before arriving.
If your hotel is near our office, or in between our office and the airport, the VALETA shuttle may be willing to take you to your hotel Friday night instead of back to the airport at the end of the event. Worst case scenario, VALETA takes you to the airport Friday night, then the hotel shuttle can pick you up and take you to the hotel for the evening and return you to the airport for your flight home Saturday.
If you arrive the night before the event, you can have your Hotel shuttle take you back to Gate D22 Upstairs Departure Level by 12:15 pm and VALETA will take you to the FTS offices.
NOTE: We are unable to provide volunteer housing if you must arrive before or leave after the event dates. We are happy to assist you in finding hotels near DFW airport which would provide a shuttle to your flight the next morning.
Near our office, with hotel shuttle available to/from the airport
Please contact hotel DIRECTLY for hotel shuttle arrangements.
Day of Return Information
Be sure your family and friends know that we will return at 4:30 pm on Friday. They are both welcome and are encouraged to be here to welcome you home. A staff member will open the office at 4:15 pm for those wishing to meet the returning attendees at 4:30 pm. If our schedule changes for any reason, there will be someone at the office to notify those picking you up of any changes.
If you do not have a return flight the day the event returns, VALETA will drop you off at your hotel if you are staying in their service area as indicated above. If you are staying outside VALETA’s service area, you will need to have your hotel shuttle pick you up.
In choosing a departing flight, you will need to know the following:
We return to the office at 4:30 PM on Friday evening, and then there is a brief meeting to close out the event once everyone disembarks. Please plan a departing flightno earlier than 7:00 pm CST on your day of return.
VALETA will be at the FTS offices by 5:00. They will take you to your gate at DFW and then drop off those who have hotel arrangements.